Terms & Conditions

These Terms & Conditions, together with our Privacy Policy and any additional terms presented within the platform, govern your access to and use of Kovalba, available at kovalba.com.

By accessing Kovalba, creating an account, signing in with Google, completing an assessment, viewing recommendations, or using any platform feature, you confirm that you have read, understood, and agree to be bound by these Terms.

If you do not agree with these Terms, you must not access or use Kovalba.

Kovalba is an AI readiness, AI initiative planning, workforce capability assessment, and AI enablement platform operated by Optimaken.

The platform may support individual users, consultants, enterprise users, and organizational teams in assessing AI maturity, identifying capability gaps, understanding readiness levels, planning AI initiatives, and receiving structured recommendations for improvement.

Kovalba may include features such as self-assessments, readiness scoring, dashboards, benchmark insights, initiative planning workflows, reports, AI-generated recommendations, learning guidance, and administrative tools for enterprise or organizational users.

Kovalba is intended only for users who are at least eighteen (18) years old and who are using the platform for professional, organizational, business, consulting, or adult learning purposes.

By using Kovalba, you represent and warrant that you are at least 18 years old. If you are under 18, you are not permitted to create an account, sign in with Google, complete assessments, submit information, or use the platform.

If we discover that an account has been created by or for a person under 18, we may suspend or delete the account and remove associated information in accordance with our Privacy Policy.

You may be required to create an account to access certain Kovalba features. When creating an account, you agree to provide accurate, current, and complete information and to keep your account information updated.

Kovalba may allow users to register or sign in using Google Sign-In. When you use Google Sign-In, you authorize Kovalba to receive limited basic identity information from your Google account, such as your name, email address, profile image, and Google account identifier, solely for authentication and account creation purposes.

Kovalba does not use Google Sign-In to read, access, scan, send, modify, or delete your Gmail messages, Google Drive files, Google Calendar events, or other restricted Google account content.

You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You must notify us promptly if you believe your account has been compromised or used without authorization.

Kovalba may provide individual AI readiness assessments, capability tests, maturity scoring, readiness dashboards, personal recommendations, and suggested improvement actions.

Assessment results are based on information you provide, the platform’s scoring models, and available system logic at the time of assessment. Results are intended to support reflection, planning, and learning. They should not be treated as final, absolute, or independently verified judgments about your skills, employability, professional value, or organizational performance.

You are responsible for reviewing assessment outputs and deciding how to use them. Kovalba does not guarantee that any recommendation will result in career advancement, business improvement, AI adoption success, financial benefit, regulatory compliance, or operational transformation.

Kovalba may offer enterprise or organizational features, including team assessments, organization readiness analysis, stakeholder mapping, dashboards, reporting, initiative planning, training recommendations, and administrative access.

If you use Kovalba on behalf of an organization, you represent and warrant that you have the authority to accept these Terms on behalf of that organization and to submit any related organizational information.

Enterprise administrators or authorized organizational users may have access to certain information, dashboards, reports, user participation data, assessment status, or aggregated results depending on the platform configuration and the organization’s account settings.

Consultants or service providers using Kovalba for clients are responsible for ensuring that they have proper authorization from those clients before entering, uploading, analyzing, or processing any client-related information.

Kovalba may use AI systems, analytical models, scoring logic, automated recommendations, and other software-based methods to generate insights, summaries, recommendations, reports, and suggested actions.

AI-generated and automated outputs may be incomplete, inaccurate, outdated, or unsuitable for your specific context. You should independently review, validate, and adapt all platform outputs before relying on them for business, operational, professional, financial, legal, regulatory, or strategic decisions.

Kovalba is not a substitute for professional advice. The platform does not provide legal, financial, regulatory, employment, psychological, educational accreditation, or compliance advice.

You may submit information to Kovalba, including assessment answers, profile details, professional context, organizational details, comments, feedback, documents, or other materials depending on the features available to you.

You retain ownership of information and materials you submit, subject to the rights granted to Kovalba under these Terms and our Privacy Policy. By submitting information to the platform, you grant Kovalba and Optimaken a limited right to process, store, analyze, display, and use that information as necessary to operate the platform, provide services, generate outputs, maintain security, improve quality, and comply with legal obligations.

You are responsible for ensuring that any information you submit is accurate, lawful, non-infringing, and that you have the necessary rights or permissions to provide it to Kovalba.

You must not submit confidential, regulated, sensitive, or third-party information unless you have proper authorization and the relevant feature is intended to process that type of information.

Kovalba may use assessment and usage data to generate aggregated, anonymized, or de-identified insights regarding AI readiness, capability maturity, adoption patterns, industry trends, or professional development needs.

Aggregated benchmark insights are intended to help users and organizations understand broader patterns. Kovalba does not intend to publicly display your personal identity, individual assessment responses, or exact personal scores in a way that directly identifies you.

Where required by law, contract, or platform configuration, we may request consent or provide additional controls before using certain data for benchmark or analytics purposes.

Our collection, use, storage, disclosure, and deletion of personal information is described in our Privacy Policy.

By using Kovalba, you acknowledge that your personal information and platform data will be handled in accordance with our Privacy Policy. If you use Google Sign-In, you also acknowledge that limited Google account information may be used for authentication and account creation as described in the Privacy Policy.

You are responsible for ensuring that your use of Kovalba complies with any privacy, employment, data protection, or organizational policies that apply to you or your organization.

You agree to use Kovalba only for lawful, authorized, and appropriate purposes. You must not misuse the platform or interfere with its normal operation.

You agree not to:

• Access, use, or attempt to access another user’s account or data without authorization.
• Interfere with, disrupt, overload, damage, or compromise the platform, servers, networks, databases, or security systems.
• Attempt to reverse engineer, decompile, scrape, extract, clone, bypass, or exploit any part of the platform.
• Use automated bots, crawlers, scripts, or scraping tools without written permission.
• Upload or submit unlawful, harmful, abusive, defamatory, discriminatory, infringing, misleading, malicious, or unauthorized content.
• Submit malware, viruses, harmful code, or content intended to compromise systems or users.
• Use Kovalba to violate intellectual property rights, privacy rights, employment laws, data protection laws, or other applicable laws.
• Misrepresent your identity, organization, authority, qualifications, or relationship with another person or entity.
• Use platform outputs to make automated employment, disciplinary, legal, financial, or high-impact decisions without appropriate human review and independent validation.
• Use Kovalba for minors under 18 or submit information about minors without explicit written authorization from Kovalba.

Kovalba, including its name, design, user interface, workflows, assessment structures, scoring models, reports, dashboards, recommendations, software, text, graphics, branding, and platform features, is owned by Optimaken or its licensors unless otherwise stated.

You may use Kovalba only as permitted by these Terms. You may not copy, reproduce, distribute, modify, sell, lease, publicly display, create derivative works from, or commercially exploit any part of Kovalba without prior written permission.

Feedback, suggestions, ideas, or improvement recommendations you provide may be used by Kovalba or Optimaken without restriction or compensation, provided that we do not use your personal information contrary to our Privacy Policy.

Some Kovalba features may be free, while others may require a paid subscription, enterprise agreement, usage-based plan, or separate commercial arrangement.

If paid features are introduced or enabled for your account, pricing, billing, renewal, cancellation, and payment terms may be provided separately. In the event of a conflict between these Terms and a signed written agreement with Optimaken, the signed agreement will control for the specific services covered by that agreement.

We may modify, suspend, discontinue, restrict, or replace any feature, module, report, assessment, integration, or service at any time, with or without notice, subject to any separate written agreement that may apply.

Kovalba may use or integrate with third-party services such as authentication providers, hosting providers, analytics tools, email services, payment processors, infrastructure platforms, AI service providers, or other software systems.

Your use of third-party services may be subject to their own terms, privacy policies, security practices, and availability. Kovalba is not responsible for third-party services that it does not control.

Google Sign-In is provided by Google. Your use of Google services remains subject to Google’s own terms and policies.

We may suspend, restrict, or terminate your account or access to Kovalba if we believe that you have violated these Terms, created risk for the platform or other users, provided false information, infringed rights, used the platform unlawfully, or engaged in abusive or harmful conduct.

You may stop using Kovalba at any time. You may also request account deletion as described in our Privacy Policy.

Sections that by their nature should survive termination, including intellectual property, disclaimers, limitation of liability, data rights, acceptable use violations, and dispute provisions, will continue to apply after your account or access ends.

Kovalba is provided on an “as is” and “as available” basis. To the maximum extent permitted by applicable law, we disclaim all warranties, whether express, implied, statutory, or otherwise, including warranties of accuracy, reliability, availability, fitness for a particular purpose, non-infringement, and uninterrupted operation.

We do not guarantee that Kovalba will always be available, error-free, secure, complete, accurate, or suitable for your specific professional, organizational, or business needs.

We do not guarantee any specific AI readiness outcome, business result, compliance result, financial result, productivity gain, adoption success, training result, or organizational transformation.

To the maximum extent permitted by applicable law, Kovalba, Optimaken, its owners, directors, employees, contractors, affiliates, licensors, and service providers will not be liable for indirect, incidental, consequential, special, punitive, exemplary, or similar damages arising from or related to your use of, or inability to use, Kovalba.

This includes, without limitation, loss of profits, loss of revenue, loss of business opportunity, loss of goodwill, loss of data, interruption of operations, inaccurate outputs, reliance on recommendations, unauthorized access, or decisions made based on platform content.

To the extent liability cannot be excluded under applicable law, our total liability will be limited to the amount you paid directly to Kovalba or Optimaken for the specific service giving rise to the claim during the three (3) months before the claim arose, or, if you used the service for free, to the minimum amount permitted by applicable law.

You agree to defend, indemnify, and hold harmless Kovalba, Optimaken, and their owners, directors, employees, contractors, affiliates, licensors, and service providers from and against any claims, damages, liabilities, losses, costs, and expenses arising from your use of Kovalba, your submitted content, your violation of these Terms, your violation of law, or your infringement of any rights of another person or organization.

Unless a separate written agreement states otherwise, these Terms will be governed by the laws applicable to Optimaken’s principal place of business, without regard to conflict of law principles.

Before initiating any formal dispute, you agree to contact us and attempt to resolve the matter informally. If a dispute cannot be resolved informally, it will be handled by the courts or dispute resolution forum with appropriate jurisdiction, unless a separate written agreement provides a different process.

We may update these Terms from time to time to reflect changes in Kovalba’s services, business model, legal obligations, security practices, or platform functionality.

When we update these Terms, we will revise the “Last updated” date on this page. Continued use of Kovalba after updated Terms are posted means you accept the updated Terms.

If you do not agree with the updated Terms, you must stop using Kovalba.

For questions about these Terms & Conditions, account access, acceptable use, enterprise use, data rights, or legal notices, contact Kovalba / Optimaken through the official contact below: